Number to Words | Microsoft Access Sample Code

Function for Outputing Numbers - Currency As Words

This Microsoft Access function takes a numeric value in as a parameter and outputs the number as text. This function is most useful in a situation like a check where the numbers are displayed as text. The end result is a currency or numeric value will be converted into English Text on the form or report.

Public Function wsiSpellNumber(ByVal MyNumber) Dim Dollars, Cents, Temp Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion " ' String representation of amount. MyNumber = Trim(Str(MyNumber)) ' Position of decimal place 0 if none. DecimalPlace = InStr(MyNumber, ".") ' Convert cents and set MyNumber to dollar amount. If DecimalPlace > 0 Then Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _ "00", 2)) MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If Count = 1 Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber, 3)) If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars If Len(MyNumber) > 3 Then MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If Count = Count + 1 Loop Select Case Dollars Case "" Dollars = "No Dollars" Case "One" Dollars = "One Dollar" Case Else Dollars = Dollars & " Dollars" End Select Select Case Cents Case "" Cents = " and No Cents" Case "One" Cents = " and One Cent" Case Else Cents = " and " & Cents & " Cents" End Select wsiSpellNumber = Dollars & Cents End Function ' Converts a number from 100-999 into text Function GetHundreds(ByVal MyNumber) Dim result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then result = result & GetTens(Mid(MyNumber, 2)) Else result = result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = result End Function ' Converts a number from 10 to 99 into text. Function GetTens(TensText) Dim result As String result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: result = "Ten" Case 11: result = "Eleven" Case 12: result = "Twelve" Case 13: result = "Thirteen" Case 14: result = "Fourteen" Case 15: result = "Fifteen" Case 16: result = "Sixteen" Case 17: result = "Seventeen" Case 18: result = "Eighteen" Case 19: result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: result = "Twenty " Case 3: result = "Thirty " Case 4: result = "Forty " Case 5: result = "Fifty " Case 6: result = "Sixty " Case 7: result = "Seventy " Case 8: result = "Eighty " Case 9: result = "Ninety " Case Else End Select result = result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = result End Function ' Converts a number from 1 to 9 into text. Function GetDigit(Digit) Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End Select End Function

The Microsoft Access Number to Words Database is a sample database that shows you a number of ways to use the the above function.

Please note that this is a template database. If it doesn't meet your needs 100% and you're unable to customize it yourself, let us know and we'll provide a quote to develop the customizations you need to get you exactly what you want in your Number to Words System.

Main Menu

Form Criteria

Employer

Form Criteria - Output

Main Menu Form

Main Menu - Modern Look (Access 2010/2013)

Employer

Form Criteria - Output - Modern Look (Access 2010/2013)

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