IT Consultant Time Card Template | Time Card Database
IT Consultant Time Card Database/Template System
The Microsoft Access IT Consultant Time Card Database is a streamlined, easy-to-use time card system built entirely with Microsoft Access tables, forms, reports, and VBA (Visual Basic for Applications) . Because it is 100% Access-based, it delivers a key advantage for teams that already rely on Access: tight integration with your existing database environment without needing to introduce a separate platform, complicated middleware, or additional infrastructure.
This template is designed to help IT consultants, small consultancies, and internal service teams capture billable and non-billable time with a clear structure. You can quickly set up employees, companies, and projects , then use simple forms to enter time card details consistently. The result is a practical foundation for tracking time, improving accuracy, and creating cleaner reporting for invoicing, project costing, and internal accountability.
Since this solution is delivered as a template database , it also works as a strong starting point for future enhancements. Many organizations begin with the included functionality and then expand it as their process matures—adding validation rules, approval workflows, role-based access, improved project structures, or additional reporting. With VBA included, the template provides flexibility to support real-world business logic and automated actions where needed.
Core capabilities included in this Microsoft Access time card template:
Employee setup to maintain a clean, consistent list of consultants and staff who submit time cardsCompany and client tracking so time can be associated with the correct customer or internal business unitProject setup to organize work by engagement, initiative, or job numberTime card entry forms to capture hours efficiently and reduce manual errorsCanned reports that summarize time by employee and by project for quick review and analysis
If you need more advanced functionality, you may also be interested in an enhanced version of this database. The enhanced option is ideal when you want additional controls, expanded reporting, or upgraded workflows beyond the basics included in the standard template.
Important note about templates: This is a template database intended to cover common time-tracking requirements. If it doesn’t meet your needs 100%—or if you don’t have the time or resources to customize it yourself—we can help. Share what you want your Time Card system to do, and we’ll provide a quote to develop the customizations required so you end up with a solution that matches your process, your terminology, and your reporting needs.
Ready to discuss enhancements, integration, or custom changes? Contact Us .
Please note that this is a template database. If it doesn't meet your needs 100% and you're unable to customize it yourself, let us know and we'll provide a quote to develop the customizations you need to get exactly what you want in your Time Card system.
Sample Screens
IT Consultant Time Card Database
Main Form
IT Consultant Time Card Database
Main Form - Modern Look (Access 2010/2013)
IT Consultant Time Card Database
Company Setup
IT Consultant Time Card Database
Project Setup
IT Consultant Time Card Database
Employee Setup
IT Consultant Time Card Database
Time Card Form
IT Consultant Time Card Database
Search Form
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Canned Reports
Download a demo
Download a demo version for free to test! The demo version is in Access 2007, which will work on either Access 2007, 2010, 2013, or 2016. If you need a previous version of Access to try, please
Contact Us . Please note that the demo version of the software is fully functional, but does not store any data once you close the database. The full version of the software, available for purchase, stores data in the database permanently.
Full Version and Live Demonstration Options
Live demonstration
To experience a more interactive and personalized demonstration of this WSI template, we invite you to contact WSI and schedule a live demonstration with one of our team members. This opportunity allows you to engage directly with us, either as an alternative to or in conjunction with downloading and exploring the demo version of the template at your leisure.
Please note that downloading Microsoft Office files, including Microsoft Access database files, might trigger a security warning on your computer. To avoid this and get a comprehensive overview, you have the option of viewing the template through a virtual meeting on Teams or Zoom with a WSI representative.
After purchase
Once you purchase the database template, you will receive the full version of the database in a standard Access Database file. The purchased database will have full access to the database window, all design objects, the Visual Basic project code, and you will be able to modify or add to the design in any way you wish. This does not apply to run-time or compiled versions.
If you lack the time to integrate this database into your system, please Contact Us and we will be glad to help with your integration process. If you like the basics of what you see in the database, but need enhancements to make the system functional for your business, please Contact Us and we will develop a quote for the additional features you require.
Purchase Prices
$49.99—Internal Use—This product allows you to use this database template however you wish within your organization.
$99.99—Unlimited Developer Use—This version allows you to use this database template however you wish for any applications you develop and distribute.
After Your Purchase
Delivery timing
Once your purchase is complete, you will receive an email within 12 hours, and usually sooner during standard business hours, with a link to download the full version of the database. Please check your junk mail folder if you do not see the message.
Implementation help
If you need help implementing this function or need modifications for your requirements, request a free quote for your Microsoft Access development needs. WSI will determine your needs based on written requirements that you provide. Please ask your WSI representative for an example of sufficient written requirements.
Support and customization
WSI offers optional paid support and customization programming services. WSI templates are priced based on the purchaser self-supporting the database. WSI assumes purchasers who do not wish to pay WSI for support have the Microsoft Access and SQL Server knowledge needed to install, customize, and use the template. Paid support is available by the hour; please contact us for the current hourly fee.
Planning your changes
If you need assistance preparing requirements, WSI offers fee-based services to help document what needs to be done. You can also review our process mapping service or learn more about the WSI quoting process .
Testimonials
What Customers Say About WSI
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"Thanks for all your help. Your service is great as I find you and your team easy to deal with and very responsive in terms of getting the changes done. Great work."
Steve Da SilvaThe Hospital for Sick Children
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